Sober Riders Motorcycle Association

(The “Association”)

BYLAWS

Enacted September 1997: Prince George, BC

Amended and Approved

September 2000: Didsbury, AB;  July 2001: Prince George, BC; June 2002: Prince Alberta, SK; June 2003: Rocky Mountain House, AB; July 2010: Nanaimo, BC; July 2012: Elkwater, AB , July 2018: Rocky Mountain House, AB

Article #1 – Name and Insignia

Article #2 – Membership Requirements

Article #3 – Member Conduct

Article #4 – Dues

Article #5 – Participants in SRMA Events

Article #6 – Chapters

Article #7 – National Board of Directors

Article #8 – Meetings

Article #9 – Amendments

Article #10 – Indemnities to Directors and Others

Article #11 – Duties of Officers

Article #12 – Execution of Documents

Article #13 – Financial Year

Article #14 – Amendments of Bylaws

Article #15 – Books and Records

Article #16 – Interpretation

Article #1 – Name and Insignia

  • This association shall be known as Sober Riders Motorcycle Association(SRMA). SRMA’s statement of purpose is as follows: To ride clean and sober; to promote clean and sober events; and to help other do the same.
  • The head office of the association shall be located in Canada and at such a place therein as the National Board of Directors may determine from time to time.
  • The Seal, an impression whereof is stamped in the margin hereof, shall be the Corporate Seal of the Association.
  • The SRMA Insignia (crest) shall serve to identify one member to another while travelling or attending events and shall be lent to no other purpose, public or private.
  • The Insignia is to be worn on the front of the person or on the arm.
  • The Association shall have such Insignia (crest) as the general membership may determine from time to time (actual dimensions 4” by 2 3/8”).
  • The National Board of Directors must approve all merchandise and advertising using such Insignia prior to implementation.

Article #2 – Membership Requirements

  • Membership will be limited to those who wish to ride motorcycle without the use of alcohol or mind altering drugs and those who support SRMA’s statement of purpose.
  • Each member will have one (1) vote at any business meeting and any hold any position on the Executive
  • All members must fill out and sign an application form for new membership and membership renewals.
  • All new members are required to provide a personal reference as to their commitment to SRMA’s statement of purpose: to ride clean and sober, promote clean and sober events; and to help other do the same.

Article #3 – Member Conduct

  • Members are to be free from mind altering substances 24 hours prior to, and while displaying the SRMA membership crest.
  • Any member, upon a majority vote of the National Board of Directors of the Association, may be expelled for any conduct which the Association may deem unreasonable.
  • Appeals to reverse expulsion may be made to the general membership at the next Annual General Meeting.

Article #4 – Dues

  • For all members, there will be an annual due of sixty ($60) dollars each upon acceptance of membership and on the renewal date thereafter. Forty ($40) dollars from each annual membership will be used to offset the costs of the AGM. Non- payment of dues will result in cancellation of membership and voting privileges.
  • For new members, one crest will be issued. For renewals, no crest will be issued.

Article #5 – Participants in SRMA Events

  • Anyone who participates in SRMA rides or events shall adhere to membership conduct.
  • Insurance for SRMA events will not be in effect unless the said event has prior written approval of the National Board of Directors

Article #6 – Chapters

  • A Chapter shall consist of at least six (6) members in good standing of the National Association, of which at least four (4) shall hold positions of Chairperson, Vice- Chairperson, Treasurer, and Secretary.
  • Any member no longer in good standing shall immediately lose positions and privileges.
  • Should the members of any Chapter Executive not remain in good standing, the National Board of Directors retains the right to assume the duties and responsibilities (i.e. banking business , contracts) in the interim until a new Chapter Executive consisting of members in good standing is formed.
  • Chapters may charge due fees of their own for their own purposes
  • Chapters will only issue rockers which have been approved by the National Board of Directors Executive. To have a rocker approved, Chapters must submit the exact lettering to the Board. All rockers, crests, deigns and colours must have Board approval.
  • All chapters are required to submit to the National Board, no later than November 30th each year: minutes of the chapter AGM including financial statements and chapter executive election results.
  • A Chapter may have members from a geographic area outside its own jurisdiction, but members who live within an area represented by a Chapter may: i) join that Chapter; ii) start a new chapter under the same guidelines; iii) join another Chapter from an area which is close by and whose meetings the member is able to attend; or iv) remain an independent member.
  • A member may only request to join a Chapter after proof of National membership in good standing has been produced.
  • To form a chapter the National Board of Directors must receive a written request to be presented at the AGM for membership approval.
  • All money raised in the name of Sober Riders Motorcycle Association remains the property of the Sober Riders Motorcycle Association. If a Chapter wishes to donate money to any registered charity of their choice, the donation must be made in the name of their Chapter of Sober Riders Motorcycle Association.
  • If a Chapter of the Sober Riders Motorcycle Association dissolves, any assets of that Chapter may be donated to local charities in the name of the dissolving Chapter of the SRMA. In the event of disagreement or dispute among remaining members of the dissolving chapter regarding the dispersion of Chapter funds, the National Executive Board will hold such funds in trust until the dispute is resolved. If the Chapter reforms within an 18 month period, the National Executive Board will return the funds to the chapter. If the Chapter does not reform within the 18 month period the National Executive Board will donate the funds to a charity in the locality of the disbanded chapter.

Article #7 – National Board of Directors

  • The National Board of Directors shall consist of the following which will form the National Board of Directors Executive, of which any two offices (except Past-Chair) may be held by the same person
  • Chairperson
  • Vice-Chairperson
  • Treasurer
  • Secretary
  • Past-Chair
    • Only members in good standing for a minimum of two (2) consecutive years will be eligible for nomination to the National Board of Directors.
    • Any Director, upon a maturity vote of the National Board of Directors, may be removed for any conduct which the Board may deem unreasonable.
    • A Board of no less than three (3) Directors shall manage the property and business of the Association. The Board of Directors shall be known as the National Board of Directors. Directors must be individuals at least 18 years of age, with power under the law to contract.
    • Directors shall be elected for a term of four (4) years and a vote of confidence in the existing National Board of Directors shall be held by the general membership at every Annual General Meeting.
    • If a vote of confidence is defeated, all business must cease until a new National Board of Directors Executive is elected.
    • The office of Director shall be automatically vacated if a Director has resigned his office by delivering a written resignation to the Secretary of the Association. If any vacancy shall occur for any reason, the National Board of Directors may, by majority vote , fill the vacancy with a member in the good standing until the next AGM.
    • The Directors shall serve as such without remuneration and no Director shall directly or indirectly receive any profit from his position. A Director may be paid reasonable expenses incurred by him in the performance of duties.
    • The Directors shall have power to authorize expenditures on behalf of the Association from time to time.

Article #8 – Meetings

  • The Annual General Meeting (AGM) of the Association shall be held at such a time and place in Canada as may be decided upon by the National Board of Directors.
  • A Quorum for the transaction of business on the National Board of Directors at the AGM shall be a minimum of ten (10) members, of whom at least two (2) will be members of the National Board of Directors Executive.
  • A Quorum for the transaction of business at National Board of Directors Executive meetings shall be three (3), of whom two (2) shall be from the National Board of Directors Executive.
  • Roberts Rules of Order will be used as a guide to conduct any meeting.
  • Every member in good standing shall be allowed to attend all meetings of the Association.
  • Every member in good standing shall be allowed one (1) vote at all but National Board of Directors Executive meetings.
  • Chairpersons shall only vote in the case of equality of votes.
  • At every AGM, the reports of the Directors and the financial statements shall be presented for approval by the general membership. The members may consider and transact any business, either special or general, at any meeting of the members. The National Board of Directors or the Chairperson or the Vice-Chairperson shall have the power to call at any time a general meeting of the members of the Association. The National Board of Directors shall call a special general meeting if written petition is presented carrying signatures of not less than twenty-five (25) per cent of the general membership. Fifty -one per cent of the general members must be present at the meeting to constitute a Quorum.
  • At all meetings of the members of the Association, every question shall be determined by a majority of votes unless otherwise specifically provided by statute or by these bylaws.

Article #9 Amendments

  • Any two (2) Chapters or three (3) members in good standing may submit a proposed amendment for consideration of the general membership at the Annual General Meeting of the Association.
  • Any such proposed amendment must be submitted in writing to the National Board of Directors Secretary at least thirty (30) days in advance of the meeting at which it is to considered.
  • The National Board of Directors must confirm receipt of proposed amendments.
  • Notice of such amendments shall be circulated to the general membership at least twenty-one (21) days prior to the date upon which notice of the meeting in question is given.

Article #10 – Indemnities to Directors and Others

  • Remuneration shall be made for all costs, charges and expenses, which such Director, office or other person sustains or incurs in or about any action, suit or proceeding which is brought, commenced or prosecuted against him in respect of any act deed, matter or thing whatsoever made, done or permitted by him , in or about the execution of the duties of office or in respect of any such liability, except such costs, charges or expenses as are occasioned by his own wilful neglect or default.

Article #11 – Duties of Officers

  • The Chairperson shall be the Chief Executive Office of the Association. He shall preside at all meetings of the Association and of the Board of Directors. He shall have the general and active management of the affairs of the Association. He shall see that all orders and resolutions of the National Board of Directors are carried into effect.
  • The Vice-Chairperson shall, in the absence or disability of the Chairperson, perform the duties and exercise the powers of the Chairperson and shall perform such other duties as shall from time to time be imposed upon him by the Board of Directors.
  • The Treasurer shall have the custody of the funds and securities of the Association and shall keep full and accurate accounts of all assets, liabilities, receipts and disbursements of the Association. He shall disburse the funds of the Association as may be directed by the proper authority, or whenever they may require it, an accounting of all transactions and a statement of the financial position of the Association.

Article #12 – Execution of Documents

  • Any two (2) of the three (3) signing Directors shall sign contracts, documents or any instruments in writing requiring the signature of the Association.

Article #13 – Financial Year

  • Unless otherwise ordered by the Board of the Directors, the fiscal year-end of the Association shall be December 31st.

Article #14 – Amendments of Bylaws

  • The bylaws of the Association not embodied in the letters patent may be repealed or amended by bylaws enacted by a majority of Directors at a meeting of the National Board of Directors and sanctioned by an affirmative vote by at least two-thirds (2/3) of the members at a meeting duly called for the purpose of considering the said bylaw, provided that the repeal or amendment of such bylaws shall not be enforced or acted upon until the approval of the Minister of Industry has been obtained.
  • The National Board of Directors may prescribe such rules and regulations not inconsistent with these bylaws relating to management and operation of the Association as they deem expedient, provided that such rules and regulations shall have force and effect only until the next Annual General Meeting of the general membership of the Association, when they shall be confirmed and failing such confirmation at such annual meeting of the general membership, shall at and from that time cease to have any force and effect.

Article #15 – Books and Records

  • The Treasurer and the Secretary shall see that all necessary books and records of the Association required by the bylaws of the Association or by any applicable statute or law regularly and properly kept.

Article #16 – Interpretation

  • In these bylaws and in all other bylaws of the Association hereafter passed, unless the context otherwise requires words importing the singular number or the masculine gender shall include the plural number or the feminine gender, as the case may be, and vice versa and references to persons shall include firms and corporations.

 

16.01     In these bylaws and in all other bylaws of the Association hereafter passed, unless the context otherwise requires words importing the singular number or the masculine gender shall include the plural number or the feminine gender, as the case may be, and vice versa and references to persons shall include firms and corporations.